Legal

Privacy Policy

Last updated: May 2026

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1. Introduction

KiwotHire is operated by KiwotCloud OÜ, Sepapaja tn 6, Tallinn, 15551, Estonia. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use KiwotHire, the software behind Kiwot's Structured Hiring methodology.

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2. GDPR

We process personal data in accordance with the General Data Protection Regulation (GDPR) and applicable privacy laws. You have the right to access, rectify, erase, restrict processing, and port your personal data. You also have the right to object to processing and withdraw consent at any time.

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3. Information We Collect

We collect the following types of information:

Account InformationName, email, company name, job title
Candidate DataCVs, job descriptions, candidate profiles you upload
Usage DataHow you interact with our platform, features used, time spent
Technical DataIP address, browser type, device information
Payment InformationBilling address, payment method (processed by Stripe)
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4. How We Use Your Information

We use your information to:

  • Provide and improve our recruiting services
  • Match candidates with job requirements using AI algorithms
  • Generate personalized outreach emails and job descriptions
  • Process payments and manage subscriptions
  • Send service updates and marketing communications (with consent)
  • Analyze platform usage to improve features
  • Comply with legal obligations
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5. AI and Data Processing

We use OpenAI GPT-5 and other AI models to power our features. When you use AI features, your data may be processed by these third-party providers. We ensure that:

  • Data is encrypted in transit and at rest
  • AI providers do not use your data to train their models (per our agreements)
  • Personal data is anonymized where possible before AI processing
  • You can opt out of AI features and use manual alternatives
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6. Data Storage and Security

Your data is stored securely on Supabase (EU servers). We implement industry-standard security measures including encryption, access controls, and regular security audits.

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7. Data Sharing

We do not sell your personal data. We may share data with:

Service ProvidersOpenAI (AI), Stripe (payments), Supabase (hosting)
Kiwot Expert NetworkVetted domain-expert reviewers, for the limited purpose of technical evaluation review on specialist roles
Legal RequirementsWhen required by law or to protect our rights
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8. Cookies and Tracking

We use essential cookies to operate the platform and keep you signed in. Usage statistics are collected with cookieless analytics (Vercel Web Analytics). We don't use advertising cookies. You can manage cookies in your browser settings.

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9. Your Rights (GDPR)

Under GDPR, you have the right to:

AccessRequest a copy of your personal data
RectificationCorrect inaccurate data
ErasureRequest deletion of your data
PortabilityReceive your data in a machine-readable format
RestrictionLimit how we process your data
ObjectionObject to processing for certain purposes
Withdraw ConsentWithdraw consent at any time

To exercise these rights, contact us at legal@kiwot.io

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10. Data Retention

We retain your data for as long as your account is active or as needed to provide services. After account deletion, we may retain certain data for legal compliance (e.g., tax records) for up to 7 years.

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11. Children's Privacy

KiwotHire is not intended for users under 18 years of age. We do not knowingly collect data from children.

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12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes via email or platform notification.

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13. Contact Us

For privacy-related questions or to exercise your GDPR rights, contact:

Email: legal@kiwot.io

Data Protection Officer: legal@kiwot.io